Affinity Publisher Html

  1. About pages and spreads. The terms page and spread are fairly interchangeable in Affinity Publisher. If you're working with single pages rather than facing pages, the terms are interchangeable. However, for facing pages, the term spread becomes more significant. Single pages: (A).
  2. Affinity Publisher templates can be a helpful addition to any print project, saving you both time and money. Let's take a look at some awesome, Affinity Publisher compatible design templates available for download right now. A professionally designed template can help you save both time and money on.
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Affinity Publisher comes with a full collection of powerful, non-destructive adjustment layers to make crucial image corrections right there in your document. Advanced design tools Create and edit vector graphics in your layout using the powerful pen, node and comprehensive shape tools - all with fine control over gradients and transparency. Affinity Publisher From books, magazines and marketing materials, to social media templates, website mock-ups and other projects, this next-generation publishing app gives you the power to combine your images, graphics and text to make beautiful layouts ready for publication. Was $49.99 Now only $34.99.

While we all await the advent of ePub format export in Affinity Publisher, the next best thing – or maybe even the best thing according to some, is to use PDF for Print. Affinity has a large number of PDF formats to export to.

Which one do you want for your book? The answer to that is as varied as the number of print shops that are available. However… We won’t try and cover them all because it’s just too silly to try and do so.
If you need a particular PDF type for a particular job, you will most likely be told what it is you need.
But we can look at some broad meanings of the list that Affinity presents.

  • Ingram Spark. PDF (.pdf) and EPUB (.epub).
  • Amazon/Kindle Publishing.
    Microsoft (DOC/DOCX)
    Kindle Create (KPF)
  • KOBO. Use DOC/DOCX, OPF, ePub, Mobi
  • Apple. Use Pages. They updated their system this year.

This useful link to a YouTube tutorial will show you how to convert a pdf file to an ePub file for free, using Google Docs. I can’t make any comments on its effectiveness. In fact, it may be more trouble than its worth.

To publish a PDF file you can follow the advice contained in the Affinity Publisher Help document. If you can find it. It’s well-hidden… Now they call the items in the drop-down list Presets. And I suppose they are. But it’s very detailed so worth the look. I reproduce them below.

  1. From the File menu, select Export.
  2. On the dialogue, select the PDF format option.
  3. Choose a Preset which include:
    • PDF (for export)—Exports to PDF 1.7 (Acrobat 8) at document resolution, no image downsampling, overprint on, embed all fonts and use (and embed) document profile as colour space.
    • PDF (for print)—Exports to PDF 1.7 (Acrobat 8) at 300 DPI, downsample images of >450 dpi, overprint on, embed all fonts, use (and embed) document profile as colour space, allow advanced features.
    • PDF (for web)—Exports to PDF 1.7 (Acrobat 8) at 72 DPI, downsample images of >108 dpi, embed all fonts, and sRGB colour space.
    • PDF (for flatten)—Exports to PDF 1.7 (Acrobat 8) at document resolution, rasterises all content, no image downsampling, overprint on, embed all fonts and use (and embed) document profile as colour space.
    • PDF/X options are Pro-print PDF presets that create PDF files that output to CMYK colour space and can embed all fonts.
      • PDF (PDF/X-1a:2003)—based on PDF 1.4, flattens transparency, no colour management
      • PDF (PDF/X-3:2003)—As for PDF/X-1a:2003, but supports spot colours and allows colour management. RGB or CMYK images with attached colour profiles are supported.
      • PDF (PDF/X-4)—As for PDF/X-3:2003, based on PDF 1.6, supports transparency

And this broadly all means the following.

  • PDF (for export)
    When you just want a PDF file to send to a friend, or the office team, or your editor to check over. This is what is generally floating around the internet, and almost anything will read it and print it. Can be quite large files. Everything is included as is.
  • PDf (for print)
    When you want a document that is not so big, that contains images. It will downsample the images reducing them to smaller images of less than 450dpi if they are over that. A lot of professional images are.
  • For web—PDF files for web use are optimised for screen use, i.e. with downsampled images, document security, but without pre-press page marks, bleed, etc. Downsampling images leads to smaller documents for quicker loading.
  • For Pro print use PDF/XPDF files for professional printing are high-quality reproductions of your publication that are passed to a print partner (normally external to your company). You’ll typically require a CMYK document, printer marks, bleed, >300dpi images, and PDF/X-1a, PDF/X-3 or PDF/X-4 compatibility (for CMYK output).
  • With PDF/X compatibility, all your publication’s colours will be output in the CMYK colour space, and fonts you’ve used will be embedded. A single PDF/X file will contain all the necessary information (fonts, images, graphics, and text) your print partner requires.

You should be aware, that if you are producing for eBooks. Like Kindle, Kobo, Nook, and Apple etc exporting in Print format is meaningless.

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So let’s have a look at this, shall we? eBooks first. The Big Boy on the block is Kindle. So what do they have to say on the subject first?

We accept PDF files, but they can contain embedded formatting and/or images that don’t convert well to eBooks. If you’d like to upload a PDF file for your book, preview it before you publish. If you see any issues or if your book doesn’t look the way you want it to, we recommend converting your PDF to a Word document and formatting it according to our
eBook Formatting Guide. You can also try using the Kindle Create. This is a downloadable tool that helps you convert PDFs that contain rich graphics like charts, graphs, and equations. Learn more about Kindle Create.

It mentions converting your document to a Word document. Well, that’s not absolutely necessary.

But – the biggest header there should warn you. PDF is last on the list in their eBook formatting guide. If you submit pdf for ebooks, you will almost certainly run into problems. Yes I know, ePub is not yet available in Affinity Publisher. There are certain rules to follow for ePub books though, and you can go a long way toward alleviating any problems you may have happen otherwise. Let me show you.

p.s. Kindle Create is really cool. It works. Mac or Windows. If you are doing eBooks for Kindle/Amazon, I’d suggest that you can’t be without this tool.

The most helpful thing you can do, prior to exporting for PDF for eBooks of any sort is to observe some basic Manuscript Formatting guidelines.

eBooks are at their root, html documents. On most platforms you can upload documents in HTML format. So formatting a manuscript that is going to be an ebook becomes simple. So long as you remember that you will generally not be using graphics of any kind. That adds a whole new level of difficulty to an eBook. Your formatted document is then exported in the best format you can get for an ebook.

So to Manuscript Formatting.

  • Set your paragraph indentations and line spacing.
    Tabs don’t convert in Kindle so you need to use indentation.
    Set first-line indentation to 5mm, or 0.2″
    Line spacing is set to 0 pt before and Single line spacing
  • Format chapter titles.
    Set your chapter titles to the HTML equivalent of Heading 1. In font speak, that’s 2em, weight Bold.
    Alignment Center
    Repeat for each chapter title.
  • Add front and back matter.
    Front Matter includes Title, Copyright page, Dedication pages
    Back matter can include the Authors page, and perhaps a bibliography. Back matter is not really necessary but most ebooks include it now. Look at books similar to yours and see what others do.
  • Add page breaks.
    Adding page breaks ensures that your text displays as intended. So wherever you want a page to begin,
    Place your cursor.
    Go to the Insert option on your editor toolbar, and select Page Break. Don’t rely on just hitting the Return key. It doesn’t always work as you would expect.
  • You may be able to insert external links. Again, go to your insert option, having highlighted the text for the link, and insert a hyperlink. Not all ebooks allow external links within them…

When your PDF is properly formatted, you’ll avoid problems when reading your ePub file. The trick to creating a PDF file that converts properly into ePub is to set up the pages in a way that can be read by an e-reader and to use the word processor’s built-in formatting styles. Here are a few tips: For ePub, with the following settings you can hardly go wrong.

  • Use styles to format headings, indented paragraphs, numbered lists, and bullet lists.
  • Use page breaks when you intentionally want a page to stop at a particular spot. For example, at the end of each chapter.
  • Choose an 8.5” x 11” page size with a portrait orientation and .5-inch margins.
  • Left align or center align the paragraphs.
  • Use a single font for the text. Recommended fonts are Ariel, Times New Roman, and Courier.
  • Use 12 pt font size for body text and 14 pt to 18 pt for headings.
  • Create images in JPEG or PNG format with a maximum size of 600 px tall and 550 px wide. Images should be in RGB color mode and 72 DPI.
  • Do not wrap text around images. Use inline images where the text is above and below the image.

So, that’s the basics of formatting. There are a lot of other options that you could add. Adding images for example, table of contents, indexes and so on. That’s really for another tutorial.

Now to export your document from Affinity Publisher to PDF.

To a PDF most suitable for uploading to an ebook publisher, or using directly on a web page of sending to ebook readers directly.

If you are happy with your document in Publisher, click on Export in the toolbar.

Recall I mentioned that eBooks are based basically on the HTML format? That’s what used on the web pages on the internet, so if it looks good as a web document, it will almost certainly translate cleanly to an ebook. Let’s try, shall we?

Recall we are looking at a document to convert to an eBook. Most publishers like Kindle require flattened images, no transparent backgrounds to images and so on. So you have two options here.

  • PDF (for web)
  • PDF (flatten)

From the Affinity help file, they tell you this.

  • PDF (for web)—Exports to PDF 1.7 (Acrobat 8) at 72 DPI, downsample images of >108 dpi, embed all fonts, and sRGB colour space.
  • PDF (for flatten)—Exports to PDF 1.7 (Acrobat 8) at document resolution, rasterises all content, no image downsampling, overprint on, embed all fonts and use (and embed) document profile as colour space.

Because of the wide variation of acceptable document types accepted by third party ebook printers, like Kindle, Amazon, Kobo, Apple and so on, you may find you have to experiment.

If you don’t have any images, other than perhaps a cover image in some cases, then you are good to go. If you are distributing the document yourself as an ebook in pdf format, use the PDF (flatten) version because it doesn’t down sample the images. If your document is going to be read on the web use the PDF (for web) option.

When you are set, press enter.

PDF ( for web) results. In Adobe Reader.

This is the same document opened in Chrome.

The last view, opened in Kindle for Mac

So you can see just using the PDF is very versatile in any case. This version used the PDF (for web) option but it still works in most places. If you have images, I’d recommend PDF (flatten) instead. The images will be better quality. The web images will look terrible on devices. In fact on anything other than an internet web page. Generally, the text is not affected.

Exporting for Print


Here be Dragons. Take Warning.

There are so many printers it’s impossible to cover them all, but in all cases, the print house will tell you what your document specs must be. In most cases, Affinity will be able to be set to those specs,

As Affinity is still finding its way in the market place, you will find that most print houses still refer to Acrobat or InDesign specs for PDF files.

So where they may say – Ingram Spark for example:

Acrobat Distiller, Export from InDesign

PDF/X-1a:2001 or PDF/X-3:2002

You would use the Affinity export option. PDF/X-3-2003

This option allows you;
PDF (PDF/X-3:2003)—As for PDF/X-1a:2003, but supports spot colours and allows colour management. RGB or CMYK images with attached colour profiles are supported.

Click on the More tab on the bottom of the Export window to refine your selections.

This tutorial is not finished. However, there is enough here to get you started.
There are really two things to keep in mind.
1. If printing for eBooks and you want to use a PDF as your ebook file, use either (web) if on the internet only, or (flatten) if sending to eBook Readers.

If sending to someone like Kindle, use the (flatten) version, but make sure you check the results carefully before committing it.

2. If printing to send to a Print on Demand (POD) print firm or publishing house, then find out their preferred PDF format, which will most likely translate to the Affinity options listed below.

  • PDF/X options are pro-print PDF presets that create PDF files that output to CMYK colour space and can embed all fonts.
    • PDF (PDF/X-1a:2003)—based on PDF 1.4, flattens transparency, no colour management
    • PDF (PDF/X-3:2003)—As for PDF/X-1a:2003, but supports spot colours and allows colour management. RGB or CMYK images with attached colour profiles are supported.
    • PDF (PDF/X-4)—As for PDF/X-3:2003, based on PDF 1.6, supports transparency

From that point, it will produce a PDF document that you can open in the usual way – Adobe Reader. Check you book for mistakes, errors, wrong pages and all the rest. Often, seeing your book in another format will highlight things you have missed during your edit phase.

For the purposes of this tutorial, I will from now on refer to Affinity Publisher as AfPublisher.

Part 1

Formatting Your Book using Affinity Publisher.

This is the first part. Part 1 if you like. It’s really about setting up your document and pages so that the actual formatting of the book can proceed without having to backtrack all the time to reset settings… I will continue with Part Two within this document.

When you get to the part about Master Pages, take your time to understand how they work. I would suggest that you create “dummy” documents so that you can make mistakes and correct them without damaging your primary document or project.

This HowTo is using a document setup that I chose as the most likely end result – a standard Paper Back book. Change the details to suit if you decide to base your project on a different size.

How to set up Affinity Publisher so you can import your manuscript and format it so that it’s suitable for both ePub, and Print. Right from the start, step by step.
This Tutorial or Class if you wish, is for the beginner. It may hold some interest for the regular publisher trying out Affinity Publisher, maybe even a regular InDesign user wondering what all the fuss is about. So let’s dive right in shall we.
I’m assuming you have a manuscript of some sort already.

You have to start by taking a really critical look at your manuscript. Most of these you can address in AfPublisher. Do you have:

  1. Ragged right margin – Most books you pick up have fully justified margins that align on both the left and the right edges.
  2. Inconsistent bottom margin – Commercially designed books have even bottom margins on every page.
  1. Page numbering – Page numbers should be at the same place on every page. If a page has a chapter heading, there is no page number.
  2. Chapter heading alignment – Commercially designed books have chapter headings at the exact same alignment throughout the book.
  3. Front and back matter – Most paperback books have the following front matter pages:
  • Half-title (page 1): For book title only
  • Blank (page 2): Or, if your book is one of a series, series titles go here
  • Title (page 3): For book title, author’s name, publisher’s name
  • Copyright (page 4) : Copyright information and ISBN
  • Dedication (page 5): For your dedication

You might include a table of contents, and for back matter, you might have a page for acknowledgments or an index. If you are designing for an eBook for Kindle or any of the others, there are slightly different requirements when it comes to Table of Contents. TOC and other stray pages. eBooks tend not to need them and almost all eBook publishers have different requirements and guidelines. All one can say is. Check with your preferred platform. The same applies to Paperback publishing of course, but in general, if you get it right with your own design, there are less time consuming things to change if you have to.

So once you know which publisher you are going with, and having checked their specific requirrements it’s time to decide on book size.

You need to decide on the dimensions of your book. A size of 8″x5″ would be a fairly safe and standard route to go. In deciding what size book you want to produce, look at other books in your genre, and go with something that is comparable in size and is book industry standard. Personally, I prefer the B-Format size, which is an industry size for Paperbacks. 5.06 inches by 7.81 inches. Or 130 mm by 198 mm. CreateSpace, now KDP, have some ready made Templates for both document manuscripts and covers.

Set Up in AfPublisher For a 130 mm by 198 mm Book

It’s worth taking the time to set up your document as a New Document, and being careful over the Master Page setup. You can make changes later, but it can be a real hassle to do so. Getting it right now will save a lot of trouble later.

If you are unsure of what you are doing, just take your time, and don’t be afraid to start over if you feel you have made a total hash of it.

So, after starting AfPublisher and selecting New Document, you will have by now already decided on your book size. For this exercise I’m using B-Format. A standard size Paperback book like you see thousands of on book store shelves. If you are doing ePubs or Interactive PDFs then you don’t need to worry at all about all this page setup stuff..

I’ll look at ePub setup as a separate chapter? Exporting to ePub format isn’t yet available in AfPublisher, but PDF is. So I’ll add a section to the end of this document showing you how to export your document to PDF format, and interacative PDF format.

Now, let’s set up our print document right here.

you can immediately see that I have used a Preset I made, for the B-Format sized book. I explain this in the tutorial on designing your own cover, but if you missed it, don’t worry it’s easy. Set up your document with all the margins and settings you need and then click on the little paper stack at the end of the Page Preset line. You can type in a preset name – and presto – there’s your Preset.

Be a little careful here though, because what I did was open a new document with my Preset, then add the extra bits I needed for this new document. If I want to save this as a new preset, then I give it a new name.

Take a step back and create your own Preset for your Documents.

Now when ever you want to start a new book project, just open a new document, and select the Preset. All your settings are now in place.

So to continue. There are many other settings you can enable, and adjustments you can make, a lot of which can be found in the View tab of the navigation bar at the top. One of the most useful is the Baseline Grid, and the Grid lines. These help you make sure everything is lining up. But more on that later.

Pre-Setting Fonts and Paragraph Styles

Font Selection

Selecting the right font is important. You may be tempted to use a decorative font, but my advice is that less is more. Use a conservative font that is clean and easy to read. Check out books in your genre and see what they use, whether serif or sans serif, and select something similar.

Paragraph Styles

Set up paragraph styles and Fonts in AfPublisher in the Par (short for paragraph) menu. This ties into later setting up grid lines, which will help to format your book so that there is the same number of lines on each page. In the images below, I set up a paragraph style for the main body text used throughout the book. Please note. There are literally HUNDREDS of options in the Paragraph Options menu. Don’t bog yourself down with them. In fact, under normal conditions, you will never need them. Just keep your fonts and lines in order and then later on, if you need something special, look in Pargrphs.

So Next – it’s very important to note the Help File in Affinity Publisher so that you get to understand Base Lines. This is the direct link to their page.

If I may quote directly from their document, before we go onto to Paragraphs again.

Baseline grids are perfect for creating multiple-page layouts that are consistent, professional and appealing. The baseline grid provides you with a series of equally-spaced horizontal guides that make it easy to perfectly cross-align body copy between frames and columns across your whole document.

The baseline grid is overlaid over your page to help you align text. A baseline grid can be applied to the entire document or individual text frames within it, and will align baselines across linked or completely separate text frames.

The baseline grid’s Grid Spacing option overrides the leading value of frame text. Setting the grid spacing to the same size as your body text leading means that your frame text should snap to, and perfectly align with, the baseline grid. The baseline grid is blue by default but can be any colour you choose.

If you increase the font size of any text to be greater than the current Grid Spacing size, Publisher will set the line height to be twice the baseline height.

You can adjust your baseline grid from the Baseline Grid Manager for a baseline grid spanning across a whole page, or from the Text Frame panel for a baseline grid that has been applied to an individual text frame.

Frame-specific baseline grids are useful for text frames that use a different font sizes (e.g. for caption text, quotes, etc), where the frame text will adopt its own independent baseline grid rules and not those of the document baseline grid. The text frame baseline grid is controlled via the Text Frame panel.

Baseline grid settings are applicable for Frame Text only. They do not apply to Artistic Text.

End of quoted section. See Link above.

It’s very important to select the option
Align to Grid > All lines, found under Paragraph Style Options>Indents and Spacing. Modified 7/7/19.

In fact, by selecting Align To Grid, all lines for that section will align. Be it Document wide, or Page wide only.

Let’s do this shall we.

Select the Master Page now go to View -> Baseline Grid Manager.

When you select Use Baseline Grid, the text baselines appear in your document, because you have previously selected the Master A page to show them.

This Baseline Grid applies to the Whole Document.

Text on the page will move as the grid is adjusted.

This helps in helping to keep the number of lines on each page consistent.

Setting up Paragraph Styles

In the following diagram, you can see that by clicking on the Paragraph option in the side menu, then clicking on the [no style] option displayed you can set up the text for the entire document.

So to start off with, I’ve selected to create my own style, and called it B-Format Style

Within that menu still, set the font. I set it to Minion Pro, and set the size. Next we set the Tracking and related options.

Next we set the Ligatures

Spacing …

The next one is used by the Baseline Grid – which you turn on in View.

Now with that done, click OK for that menu.

Master Pages. Do we really need them?

Well it can depend really on your manuscript and how you’ve set that up. However, Master Pages can serve to standardise your finished documents, and help ensure that you don’t forget things, or indeed add things you don’t need.

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This can be something like:

Master A: For pages of your book, the {body} pages.

Left Side.

  • body text
  • author name on top
  • page number to left of author name

Right side.

  • body text
  • book title on top
  • page number to right of title

Master B: Chapter headings and both left and right include

  • body text, starting about mid page
  • chapter headings three lines from top
  • no book title, no author, no page numbers

Master C. Other pages.

  • front matter
  • back matter
  • blank pages
  • both left and right contain only a text box

You may or may not want this extra complexity – it’s up to you. I’d certainly suggest that you persevere with Master Pages, as they can add to your smooth workflow later on. Practice on a temporary document.

Phew… that’s the set up done.

Now to set it all out in pages, and add your manuscript.

Don’t forget to save your work as you go.

The next Section. Part 2.

Lets get back on track shall we.

You now have a project document that looks something like this. You may notice that I have left the Font etc set to the defaults. This is because I want to set them myself by hand for this documnt, that is coming in from a Word imported document.

I have the Master page set to Facing Pages, and starting on the right hand side which is why you can only see the right hand Page 1.

Next, I want to show you how to import your Word Document, have the text inflow and spread itself automatically into as many pages, auto-created, as it needs.

Watch the video carefully. Test it out in your Temporary page.

Part 2…

So, to continue. Now that you have your balnk document set up ready for text, we can flow in the manuscript, which if you get it right, will automatically generate all pages necessary. And of course you can add and insert pages after that as you see fit, You can then also move through your document, formatting as you need, applying master pages to sections and generally making your book look very pretty indeed.

I’m assuming you have a manuscript in Word for example. Word or PDF both work, as does rtf I think. Anyway, Word is what I will use. So open the folder where you have your manuscript just to make sure it’s the right one. Then, selecting the page you want to start in, in this instance Page 1, go to File -> Place

Find your way to your document folder, and select the file you want to add to the project.

Add the document by clicking on Open

The Text Place Boundary and markers will change colour. You can see in my case, I have only one line of text showing right at the top of tghe marked text boundary. “Robert Chalmers” – that’s because that’s all I have on that first page. Yours will be different. You may indeed have the complete page full of text.

But no extra pages showing yet right…

So now we auto flow the text. Be Careful Here. You see on the bottom right of the page boundary, there is a little right facing red arrow. and a squiggly mark. You want the red triangle arrow.

The instructions are in minuscule print right on the bottom of the page – when you hover your mouse over the red triangle.

Hold down the Shift Key, and click on the Red Triangle on the lower right.

Your document will change to this in a moment or two. Automatically added pages, and you are positioned on the last page.

So from this point on, you are free to modify the text however you see fit. Headings, Table of Contents, Page Numbers and so on. Over time, I will do this as well and add it to this document, but for now. Consider this the end of Part 2.

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So that I think may be the end of this tutorial.

There is of course a whole lot more to learn, and I hope you persevere with it all. Of course there is far too much to put in an online tutorial, and I’m hoping that my small efforts may help you off in the right direction.

Don’t forget to Like my page, even my site if you go back to the home (Welcome) page to have a look around. Maybe even buy one of my books? Read them and leave a Review on what ever platform you buy it on.

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You will also find me on YouTube where you can Subscribe and be updated when new material is added.